Prioritize strong school relationships; an invitation alone is not a qualified lead.
Name one POC per school, based on the strongest existing connection.
Avoid duplicate outreach and competing ownership claims.
Signup teachers coordinate with the POC; outreach and teaching can be shared roles.
Orient POCs and signup teachers on roles and school engagement.
Principle: Protect the relationship. Coordinate; don't compete.
Registration & invitations
500 seats. Close November 16 or when full, whichever comes first.
Prioritize early registrations and tell POCs seats are limited.
Invite decision-making principals and management representatives.
Show the deadline and capacity closure on the registration page.
Proposed Allow 15–20% extra registrations for no-shows; not finalized.
Conference experience & school conversion
WelcomeOrganized guest reception and registration (GRE).
First halfIntroduce Art of Living and demonstrate IP.
Second halfPresent school programs at signup desks.
Prepare a standard pitch, materials, and signup process.
Build interest first; don't hard-sell courses or MoUs.
Keep the conference POC involved in school follow-up.
Desired conference outcome
Record each school's POC, interest, and next step—such as a school meeting or pilot.
Outcome: qualified leads and protected relationships.
Workstream 02 · Plan
School program rollout
A simple offer schools can adopt and teachers can sustain.
Program formats to evaluate
Options discussed
Vacation: 4 days + 7 online days.
Regular: 17 days.
Juniors: 11 days.
Keep it plug-and-play and calendar-friendly. Explore December pilots without making IP vacation-only. School-hour delivery may reduce transport barriers.
Pilot-first & MoU approach
Pilot with about 40–50 children; other suggestions were 51 or 100 children and multiple courses.
Consider an MoU after successful delivery, not just a signed promise.
Review policy and agree pilot and course thresholds before setting a standard.
To decide Pilot size, course minimum, and MoU threshold.
Teacher readiness, assignment & school ownership
Apply the guideline: teach at least 50 children in open courses before leading a school course independently.
Pair newer teachers with experienced teachers.
Orient POCs and course teachers on roles and delivery.
Coordinate assignments centrally and respect the established POC.
Track school, POC, course, and follow-up.
Account for teacher time, travel, and costs.
Workstream 03 · After the course
Practice & follow-up
Keep practice realistic, engaging, and connected to the school.
Follow-up models to evaluate
Daily follow-up for eight weeks is difficult to scale, especially in metros and with limited teacher capacity.
Start with daily online practice; add weekly online sessions.
Offer monthly in-person visits for three months, or less often (e.g. every two months).
Adjust frequency to the school, children, and local teacher capacity.
Agree on school-funded travel and teacher compensation for visits.
Use different models for metro and non-metro locations.
Accountability & participation
Agree who owns practice; don't assume schools or parents will ensure it.
Try assembly or school time without displacing class time; a regular period may require broad participation.
After-school sessions face transport, fatigue, and low voluntary attendance.
Track participation and plan for drop-off and re-engagement.
Key gap How to sustain practice and shared accountability.
Local vs centralized sessions
Central sessions make student verification, supervision, attendance, and connection harder.
App-only access lacked control; video waiting rooms help manage entry but don't solve weak connection.
Pilot city-based sessions with familiar teachers and controlled access.
Motivation & habit formation
Tailor engagement for juniors, children, and teens.
Use challenges, levels, recognition, badges, and physical rewards.
Make practice fun and worth returning to.
Consider an online event at 3 months and an offline event at 6 months.
Longer-term school engagement
Check in with school leaders and align with the academic calendar.
Keep commitments realistic; use participation and progress to sustain school interest.
Next steps
Action tracker
Immediate actions and decisions to resolve.
Workstream
Action
Status / timing
Conference
Share POC rules; orient POCs and signup team.
Immediate
Conference
Update page: 500 seats; close Nov 16 or when full.
Agreed
Conference
Prepare GRE, signup flow, pitch, and lead capture.
Prepare
Rollout
Finalize formats and pilot offer.
Discuss
Rollout
Set MoU threshold, teacher criteria, and tracking.
Decide
Post-course
Design sustainable follow-up and participation model.
Develop
Post-course
Develop local practice and age-based engagement ideas.